September 2017 Board Meeting Minutes

A Public Hearing of the Eisenhower Public Library District Board of Trustees September 21, 2017
 
CALL TO ORDER
Vice President Magnelli called the public hearing to order at 7:30 P.M.
 
ROLL CALL
Present: Sticha, Magnuson, Magnelli, Ross, Ringelstein.
Absent: Braun, Rothbart.
Also Present:  Wittmann, Bacarella, Stam, V. Bitters (7:32 P.M.), McPhillips, Tomzik, Lewis, Blubaugh, Sciaccotta.
 
This Public Hearing is being held in connection with the Tentative Budget and Appropriations of the Eisenhower Public Library District, Cook County, Illinois, for the fiscal year beginning July 1, 2017 and ending June 30, 2018. There were no questions concerning the Tentative Budget and Appropriations. 
 
ADJOURNMENT
Trustee Ross moved, seconded by Trustee Sticha, THAT THE PUBLIC HEARING BE ADJOURNED.  A voice vote was taken and the motion carried. The Public Hearing was adjourned at 7:33 P.M.
 
 

 

The Regular Meeting of the Eisenhower Public Library District Board of Trustees September 21, 2017
 
CALL TO ORDER
Vice President Magnelli called the meeting to order at 7:45 P.M.
 
ROLL CALL
Present: Sticha, Magnelli, Magnuson, Ross, Ringelstein.
Absent: Braun, Rothbart.
Also Present: Wittmann, Bacarella, Stam, McPhillips, Lewis, V. Bitters, Sciaccotta, Tomzik, Blubaugh.
 
RECOGNITION OF VISITORS
There were no visitors.
 
PUBLIC COMMENT
There were no comments from the public.
 
APPROVAL OF MINUTES
Trustee Ross moved, seconded by Trustee Sticha, THAT THE MINUTES OF THE BUILDING AND GROUNDS COMMITTEE MEETING HELD AUGUST 17, 2017 BE APPROVED. A voice vote was taken and the motion carried. Trustee Magnuson moved, seconded by Trustee Sticha, THAT THE MINUTES OF THE REGULAR MEETING HELD AUGUST 17, 2017 BE APPROVED. A voice vote was taken and the motion carried.  
 
FINANCIAL REPORT
We are on target with spending. Other expenditures is up a little bit because of the news- letter.  
 
APPROVAL OF CURRENT BILLS 
Trustee Sticha moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 24962 THROUGH 25045 TOTALING $104,650.18 FOR THE MONTH OF SEPTEMBER; MANUAL PAYMENTS TOTALING $13,153.25 FOR THE MONTH OF AUGUST; MANUAL CHECKS 24958 THROUGH 25961 TOTALING $3,807.32 FOR THE MONTH OF AUGUST; PETTY CASH CHECKS 4981 THROUGH 4983 TOTALING $110.00 FOR SEPTEMBER; CHECK 24875 VOID; AUGUST NET WAGES TOTALING $99,386.79, AUGUST PAYROLL TAXES IN THE AMOUNT OF $44,090.47, AND AUGUST IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,913.89.  A voice vote was taken and the motion carried.
 
COMMITTEE REPORTS
The committee met and discussed the landscaping. Anne Roberts and Director Wittmann discussed doing the project in smaller portions.  Director Wittmann will keep in touch with the lawyers regarding going out to bid. We may be able to start something before winter.
 
UNFINISHED BUSINESS
Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation— Closed Session 
No report.
 
Illinois Public Library Annual Report—
We filed the Annual Report for the 2016–2017 fiscal year electronically on LibPass on August 17, 2017. Public Libraries are required to file an annual report (75 ILCS 16/30-65) and having an annual report on file is a qualification for receiving a Per Capita Grant.   
 
Working Budget—
Director Wittmann would like the Board to approve a revised Working Budget. After getting some feedback from selectors, she decided that she wanted to try moving some money out of the ebooks line item and into the A/V line item. While ebook circulation is higher than it ever has been and while our subscription costs to Hoopla, Media On Demand, and Tumblebooks collectively do take up a considerable amount of our budget, the fact is that our A/V still circulates far more than our ebooks. Director Wittmann would like the Board to approve a revised Working Budget moving $12,000 out of ebooks and into A/V.  The working budget for Ebooks will be $55,000 and AV Materials $60,000. These numbers are still below the Tentative Budget and Appropriation numbers, so the document will not have to be revised. Trustee Magnuson moved, seconded by Trustee Ross, THAT THE WORKING BUDGET FOR THE FY 2017-2018 BE APPROVED AS AMENDED.
A roll call vote was taken and the results were as follows: AYES Magnuson, Sticha, Magnelli, Ross, Ringelstein.  NAYS None. ABSENT Braun, Rothbart. The motion carried.
 
NEW BUSINESS
Ordinance 2017-3, “Ordinance Providing for Budget and Appropriations of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2017 and Ending June 30, 2018”—
Trustee Sticha moved, seconded by Trustee Magnuson, TO ADOPT ORDINANCE 2017-3, “ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2017 AND ENDING JUNE 30, 2018.”   A roll call vote was taken and the results were as follows:  AYES Sticha, Magnuson, Magnelli, Ross, Ringelstein. NAYS.  None.  ABSENT Braun, Rothbart. The motion carried.
 
Certified Estimate of Revenues—The estimated revenues are incorporated into the Budget and Appropriation Ordinance.—
Trustee Sticha moved, seconded by Trustee Ringelstein, TO APPROVE THE EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, ESTIMATE OF REVENUES FOR THE FISCAL YEAR BEGINNING JULY 1, 2017 AND ENDING JUNE 30, 2018.  A roll call vote was taken and the results were as follows:  AYES Sticha, Braun, Magnuson, Magnelli, Ross, Ringelstein. NAYS None.  ABSENT Braun, Rothbart. The motion carried.
 
FY 2016-2017 Annual Audit—
The audit fieldwork took place September 11th and 12th, and they will finish up on Tuesday, September 26th.   The Draft Audit should be available by the November Board meeting. 
 
Personnel Changes— 
Aneta Baran, Reference Technology Clerk resigned on Thursday, September 14, 2017.
 
Any Other Business— 
No Report.
 
Friends of the Library Updates—
Trustee Ringelstein advised that their October book sale is coming up. They are looking for volunteers. Director Wittmann advised that staff is going to help this year bringing the books up to the meeting room and setting up. They will also have a bag sale. Trustee Ringelstein talked about having the woodshop at Ridgewood make a book drop.  She talked to the woodshop teacher and he advised that he had no room is his curriculum for this, however he may start a woodshop club and they can possibly make a book drop. 
 
LIBRARY DIRECTOR’S REPORT  
Director Wittmann’s Librarian report was discussed as items occurred on the agenda. Director Wittmann advised that we had another issue with the air handler Wednesday afternoon. Hill Mechanical came out and was able to get the air back on, however the whole actuator has to be replaced and the part is being ordered. We are still working on nailing down some issues with the new phones. The locking mechanism is failing on some of the tables in the library. The manufacturer Allsteel is checking to see if they have the parts to fix the tables. If they can’t be fixed we will have to purchase more tables. Trustee Rothbart called and advised that she thought the date on the calendar for program sign up was incorrect, after checking with Reference the date on the calendar was correct.
Research is being done on purchasing a 3D printer. 
 
COMMUNICATIONS
Letter from State of Illinois Comptroller outlining a change in practice regarding local government audit reports. A copy of this letter was forwarded to our Auditors and they advised that we are in compliance with the new requirements. The Statement of Cash Receipts will be submitted to Cook County with the Treasurer’s Certificate. It no longer needs to be published as long as we publish that we have the Audit on hand and available for inspection after it is done.
 
ANNOUNCEMENTS
Trustee Magnelli mentioned that Rosemont police had an active shooter video at his work place. Trustee Magnelli advised that this would be something good for the Library to have. Director Wittmann advised that we may do active shooter training at the next in service day. 
Trustee Sticha advised that Ridgewood has a crisis manual at each door. 
 
ADJOURNMENT 
Trustee Ross moved, seconded by Trustee Sticha, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried.
 
The meeting was adjourned at 8:20 P.M.