October 2016 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees October 20, 2016
 
President Braun called the meeting to order at 7:40 P.M.
 
ROLL CALL
Present: Sticha, Braun, Rothbart, Magnuson, Magnelli, Ross, Ringelstein.
Absent:
Also Present: Wittmann, Bacarella, Tomzik, V. Bitters, M. Bitters, Lewis.
 
PUBLIC COMMENT
 
APPROVAL OF MINUTES
Trustee Magnelli moved, seconded by Trustee Sticha, THAT THE MINUTES OF THE BUILDING AND GROUNDS COMMITTEE MEETING HELD SEPTEMBER 15, 2016 BE APPROVED. A voice vote was taken and the motion carried.
Trustee Magnuson moved, seconded by Trustee Ross, THAT THE MINUTES OF THE PUBLIC HEARING HELD SEPTEMBER 15, 2016 BE APPROVED. A voice vote was taken and the motion carried.
Trustee Ross moved, seconded by Trustee Sticha, THAT THE MINUTES OF THE REGULAR MEETING HELD SEPTEMBER 15, 2016 BE APPROVED. A voice vote was taken and the motion carried.
 
FINANCIAL REPORT—
Director Wittmann advised that we are on target with our spending.
 
APPROVAL OF CURRENT BILLS
Trustee Ross moved, seconded by Trustee Sticha, THAT REGULAR PARKWAY CHECKS 24038 THROUGH 24124 TOTALING $327,682.82 FOR THE MONTH OF OCTOBER; CHECKS 23862, 24017, 23990, 23829, 23908, AND 23924 VOID; PETTY CASH CHECK 4964 IN THE AMOUNT OF $75.00 FOR THE MONTH OF SEPTEMBER; MANUAL PAYMENTS TOTALLING $3,940,.93 FOR THE MONTH OF SEPTEMBER; MANUAL CHECK 24037 TOTALLING $2,012.96 FOR THE MONTH OF SEPTEMBER; SEPTEMBER NET WAGES TOTALING $96,477.95, SEPTEMBER PAYROLL TAXES IN THE AMOUNT OF $39,886.71, AND SEPTEMBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $16,814.75. A voice vote was taken and the motion carried.
 
COMMITTEE REPORTS
There were no Committee Reports.
 
UNFINISHED BUSINESS
Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation— Closed Session
A motion was made by Trustee Magnuson, seconded by Trustee Ringelstein, TO
 
CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (1) AT 7:49 P.M. TO DISCUSS THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY AND PENDING LITIGATION. A roll call vote was taken and the results were as follows: AYES Braun, Rothbart, Magnuson, Sticha, Magnelli, Ross, Ringelstein. NAYS None. ABSENT None. The motion carried unanimously.
A motion was made by Trustee Ross, seconded by Trustee Sticha, TO RECONVENE THE REGULAR MEETING AT 7:54 P.M. A voice vote was taken and the motion carried unanimously.
 
Annual Audit—
The audit went really well. The auditors conducted their fieldwork on October 11th and 12th. We should have the draft audit in November.
 
Refinance of Bonds—
The closing for the refinance of the bond took place on October 6, 2016. The closing went smoothly. There was an excess of funds in the amount of $4,576.01 that was wired into Parkway bank. This money should be used to make the first bond payment.
 
NEW BUSINESS
Snowplowing proposals—Iggy’s and Rosario Gambino & Son
We received two snowplowing proposals, one from Iggy’s and one from Rosario, Gambino and Sons. There was no change in Iggy’s proposal from last year and it is lower than the proposal from Rosario, Gambino and Sons. Director Wittmann recommends that the Board vote to approve the proposal from Iggy’s.
Trustee Ross moved, seconded by Trustee Magnelli, TO APPROVE IGGY’S SNOWPLOWING PROPOSAL. A voice vote was taken and the motion carried.
 
Truth in Taxation—Director Wittmann reported that our new levy is at 6.26198% over the previous levy. We will publish the notice on November 10th and will hold a Truth in Taxation Public Hearing immediately prior to our November 17th Board meeting.
 
ILA Conference 2017—
Trustee Braun, Trustee Magnuson, and Trustee Ringelstein attended the ILA Conference in Rosemont today.
The Trustees really liked the conference. Trustee Ringelstein advised that there is a Muzzy language program that looks really interesting. They received a free trial. Thrift books recycles books and we can get more money than we receive from B logistics. Trustee Ringelstein would like to participate in Coffee with the Director. Trustee Ringelstein advised that there was an example of a video made by the library and its departments. The video was shown to the Board each month and it is used to show the library Trustees what each department does. She advised that we can feature one department a month.
Trustee Magnuson talked to the people at Book Scan Station. Director Wittmann advised that we do have that. Gail Borden library had a presentation and handed a nice flyer out on “What does a Library Trustee do?”. Director Wittmann will put a flyer together.
 
Per Capita Grant FY2017—
Just a reminder that the Per Capita Grant for FY2017 is coming up. This year the library staff must review and report on progress in meeting Chapter 6, “Access,” of Serving Our Public 3.0: Standards for Illinois Public Libraries, 2014.,” The application is due January 15, 2015. All Trustees should review the chapter and we can discuss at the November Board meeting.
 
Yearly Raise—
Trustee Ringelstein moved, seconded by Trustee Sticha, THAT MEGAN STEWART’S YEARLY ANNUAL RATE BE INCREASED FROM $21.13 TO $21.76, EFFECTIVE 10/1/16. A voice vote was taken and the motion carried
 
Personnel Changes—
Ariana Haze, Adult Reference Librarian, has resigned. Her last day will be November 3, 2016.
 
Any Other Business—
Trustee Rothbart asked about the publications that were in the Board packet. She advised that everyone in the publications are from Chicago, not Norridge and Harwood Heights. Director Wittmann will talk to Julie Stam and see if she can have the reporter talk to Norridge and Harwood Heights patrons when at library programs. Tiffany Lewis advised that a wide variety of children attend the library programs. She advised that if she knows a reporter is coming to a program she will have them talk to Norridge and Harwood Heights residents.
 
LIBRARY DIRECTOR’S REPORT
Director Wittmann’s Librarian report was discussed as items occurred on the agenda.
Director Wittmann advised that we may have to pay $500 to make modifications to the cabinet for the Makerspace. Director Wittmann advised that we want sliding doors added to the back of the cabinet and needs to be less deep. The open house for the new Teen Space will take place on Dec 2nd and the open house for the Makerspace will be on Dec 7th.
Director Wittmann gave an update on Joseph Vincent, the patron who was banned from the Library. The State’s Attorney’s office decided that he was mentally ill. He will plead guilty to the charge and will have to check into probation office and mental health treatment. The court has banned him from the library for two years, however the Library has banned him permanently. A letter was sent to the States Attorney regarding the ban. Detective Smith from Harwood Heights was notified of Mr. Vincent’s ban.
 
COMMUNICATIONS
FOIA request from Gus Calderone at Illinois Alarm requesting copies of any and all current contracts related to installation, service, service plans, inspections and or monitoring of burglar alarms, fire alarm, card access and CCTV (camera) systems used by the Eisenhower Public Library.
A letter from Seniors Assistance Center thanking Julie Stam for her presentation at the Senior Assistance Center’s “Lunch at Vince’s”. They thought the presentation was “interesting and informative”. They stated that they were amazed at, “how much was going on at the library and all the resources you offer”.
2010-2012 Foreman PTAB Decision from Robbins Schwartz. The taxpayers filed 2010-2012 appeals seeking a $247,786 refund from the Taxing Districts. After the Taxing Districts filed an appraisal that supported the assessment, it was negotiated a settlement that reduced the refund to $64,848. Our District’s refund is $5,471.
Invitation from African American Contractors association inviting the board as a guest at their Business Networking event on November 17, 2016.
 
ANNOUNCEMENTS
 
ADJOURNMENT
Trustee Ross, moved, seconded by Trustee Sticha, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried.
The meeting was adjourned at 8:41 P.M.