November 2017 Board Meeting Minutes

A Public Hearing of the Eisenhower Public Library District Board of Trustees November 16, 2017
 
President Braun called the meeting to order at 7:30 P.M.
 
ROLL CALL
Present: Magnelli, Braun, Rothbart, Sticha, Magnuson, Ross.
Absent: Ringelstein.
Also Present: Wittmann, Bacarella, Stam, V. Bitters, Lewis, Sciaccotta, Clark. 
 
Recognition of Visitors: 
No visitors were present. 
 
This Public Hearing is being held to approve a proposed increase in the property tax levy for the Eisenhower Public Library District, Cook County, Illinois, for the year 2017 and to give all persons desiring to be heard a chance to present testimony, in compliance with the Truth in Taxation Act.
 
The corporate and special purpose property taxes extended or abated for 2016 were $4,027,500.82. The proposed corporate and special purpose property taxes to be levied for 2017 are $4,302,875.00. This represents a 6.83735% increase over the previous year.
 
ADJOURNMENT
Trustee Sticha moved, seconded by Trustee Ross, THAT THE PUBLIC HEARING BE ADJOURNED. A voice vote was taken and the motion carried unanimously.
 
The Public Hearing was adjourned at 7:31 P.M.
 

 

The Regular Meeting of the Eisenhower Public Library District Board of Trustees November 16, 2017

 
President Braun called the meeting to order at 7:40 P.M.
 
ROLL CALL
Present: Magnelli, Braun, Rothbart, Magnuson, Sticha, Ross.
Absent: Ringelstein. 
Also Present: Wittmann, Bacarella, Stam, Sciaccotta, V. Bitters, Lewis, Clark. 
 
RECOGNITION OF VISITORS
 
There were no visitors present.
 
PUBLIC COMMENT
 
There were no public comments.
 
APPROVAL OF MINUTES
 
Trustee Magnelli moved, seconded by Trustee Ross, THAT THE MINUTES OF THE BUILDING AND GROUNDS COMMITTEE MEETING HELD OCTOBER 19, 2017 BE APPROVED.  A voice vote was taken and the motion carried. Trustee Sticha moved, seconded by Trustee Ross, THAT THE MINUTES OF THE REGULAR MEETING HELD OCTOBER 19, 2017 BE APPROVED.  A voice vote was taken and the motion carried.
 
FINANCIAL REPORT 
 
Director Wittmann is pleased with our spending.   
 
APPROVAL OF CURRENT BILLS
 
Trustee Magnuson moved, seconded by Trustee Sticha, THAT REGULAR PARKWAY CHECKS 25115 THROUGH 25193 TOTALING $137,055.06  FOR THE MONTH OF NOVEMBER; MANUAL PAYMENTS TOTALING $15,237.57 FOR THE MONTH OF OCTOBER;  MANUAL CHECKS 25113 THROUGH 25114 TOTALLING $12,514.76 FOR THE MONTH OF OCTOBER; PETTY CASH CHECKS 4985 THROUGH 4986 TOTALLING $142.46 FOR THE MONTH OF OCTOBER; PETTY CASH CHECK 4987 IN THE AMOUNT OF $100.00 FOR THE MONTH OF NOVEMBER; VOIDED CHECKS 25008 AND 25080 FOR THE MONTH OF OCTOBER; VOIDED CHECK 24008 FOR THE MONTH OF NOVEMBER; OCTOBER NET WAGES TOTALING $95.657.44; OCTOBER PAYROLL TAXES IN THE AMOUNT OF $42,322.69; OCTOBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,291.06; AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATE WIRE TRANSFER IN THE AMOUNT OF $52,437.50.  A voice vote was taken and the motion carried.
 
COMMITTEE REPORTS
 
The Building and Grounds committee met this evening and discussed the landscaping. 
 
UNFINISHED BUSINESS
 
Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation— Closed Session   
No report.
 
Draft Audit FY2015-2016—
Board members reviewed the draft audit including the Management’s Discussion and Analysis.   There were no material weaknesses this past fiscal year.
Trustee Sticha, moved, seconded by Trustee Ross, TO APPROVE THE AUDIT FOR THE 2016-2017 FISCAL YEAR AND TO AUTHORIZE THE LIBRARY DIRECTOR TO SIGN THE LIBRARY’S REPRESENTATION LETTER. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Magnuson, Rothbart, Magnelli, Sticha, Ross. NAYS None.  ABSENT Ringelstein.   The motion carried.
 
Per Capita FY2018—
The Board reviewed Chapters 1-5 of the “TRUSTEE FACTS FILE THIRD EDITION” and they completed an online education webinar; Managing Challenging Patrons: Security for the New Library Environment. They also familiarized themselves with the services provided by the Illinois State Library Literacy program.  
They suggest we review the bylaws annually.  After the New Year the Board will go through the Bylaws and update them.  
 
NEW BUSINESS
 
Ordinance 2017-4, Levy Ordinance “Ordinance Levying and Assessing Taxes of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2017 and Ending June 30, 2018”.
Trustee Ross moved, seconded by Trustee Sticha, TO ADOPT ORDINANCE 2017-4, “ORDINANCE LEVYING AND ASSESSING TAXES OF EISENHOWER PUBLIC LIBRARY DISTRICT COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2017 AND ENDING JUNE 30, 2018.”  A roll call vote was taken and the results were as follows:  AYES  Magnelli, Braun, Rothbart, Magnuson, Sticha, Ross..  NAYS  None.  ABSENT  Ringelstein.  The motion carried.
 
Snowplowing proposals— Iggy’s and Rosario Gambino and Son—
We received two snowplowing proposals, one from Iggy’s and one from Rosario Gambino & Son. Director Wittmann recommends that the Board vote approve the proposal from Iggy’s. Iggy’s is less expensive than Rosario Gambino & Sons.  The Board would like calcium chloride instead of rock salt because the salt kills grass.  Trustee Sticha thinks we should be cautious on using rock salt, it can ruin your grass and concrete. The Board agreed that they will approve the proposal and we will ask Iggy’s for something environmentally safe. Trustee Sticha moved, seconded by Trustee Ross, TO APPROVE IGGY’S SNOWPLOWING PROPOSAL. A voice vote was taken and the motion carried.
 
Annual Director Review—
Each Trustee received a clean copy of the Director’s evaluation form. Please return the evaluations to Ellen Bacarella by Monday, December 11, 2017.  
 
Personnel Changes— 
No Report. 
 
Any Other Business—
No Report.
 
FRIENDS OF THE LIBRARY UPDATES
 
The Friends approved the purchase of an Electric guitar and case for the library. Victoria Lazarski is the new Friends liaison. She introduced herself to the Friends at their November meeting. Director Wittmann provided the wish list for the Friends to the Board. Since the Friends fiscal year ends in October, Director Wittmann advised that the library is going to purchase the 3-D printer.  
 
LIBRARY DIRECTOR’S REPORT 
 
Director Wittmann’s Librarian report was discussed as items occurred on the agenda.   
We had an incident tonight in the computer lab with a patron viewing inappropriate videos on the internet. This is not the first time this patron has done this. Director Wittmann plans on banning the patron for a year for viewing inappropriate material. The patron also behaved inappropriately with a staff member.
 
The Harwood Heights police had an active shooter training at the library. It went very well. It made people think of things and ways to keep staff and patrons secure if an active shooter ever came in to the library.
 
COMMUNICATIONS
 
Letter from the Ridgewood Foundation, thanking the library for their donation to the Alumni Hall of Fame Brunch. The library donated a basket. Letter from African American Contractors Association inviting the Board as a guest at their Business Networking Event on November 16, 2017 at the Little Black Pearl from 6-9 p.m. Invitation from Parkway Bank and Trust to their annual Holiday Brunch on Sunday, Dec 10th at 11:00 a.m. at Chandler’s at the Schaumburg Golf Club. Letter from the Office of the Comptroller thanking the Library for allowing them to present “Smart Consumer Illinois Identity Theft/Fraud/Scams Workshop” on November 7, 2017.
 
ANNOUNCEMENTS
 
Director Wittmann would like the Trustees to attend the meeting 20 minutes early in December to take a picture in front of the fireplace. Happy Thanksgiving.
 
ADJOURNMENT 
Trustee Ross moved, seconded by Trustee Sticha, THAT THE MEETING BE ADJOURNED.  A voice vote was taken and the motion carried. The meeting was adjourned at 8:28 P.M.