March 2017 Board Meeting Minutes

The Regular Meeting of theEisenhower Public Library DistrictBoard of Trustees March 16, 2017
 
Trustee Braun called the meeting to order at 7:37 P.M.
 
ROLL CALL
Present: Magnelli, Braun, Rothbart, Magnuson, Sticha, Ross, Ringelstein.
Absent:
Also Present: Wittmann, Bacarella, Stam, V. Bitters (8:27 P.M.), Blubaugh, Sciaccotta, Clark, D’amico.
 
PUBLIC COMMENT
 
Francine D’amico, candidate for District 80 school board, resident of Norridge. She advised that she is a write in candidate. Her son attends the Italian class at the Library. She wants to connect the dots in the village. She wants to bring more outreach to the community. She thanked us for the opportunity to talk at the meeting.
 
APPROVAL OF MINUTES
 
Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD FEBRUARY 16, 2017 BE APPROVED AS AMENDED. A voice vote was taken and the motion carried.
 
FINANCIAL REPORT
 
Director Wittmann advised that we are on target with our spending and slightly under spent.
 
APPROVAL OF CURRENT BILLS
 
Trustee Magnuson moved, seconded by Trustee Sticha, THAT REGULAR PARKWAY CHECKS 24467 THROUGH 24537 TOTALING $106,825.28 FOR THE MONTH OF MARCH; MANUAL PAYMENTS TOTALING $9,197.03 FOR THE MONTH OF FEBRUARY; FEBRUARY NET WAGES TOTALING $99,889.83; FEBRUARY PAYROLL TAXES IN THE AMOUNT OF $41,482.42; AND FEBRUARY IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,667.93. A voice vote was taken and the motion carried.
 
COMMITTEE REPORTS
 
There were no Committee Reports.
 
Trustee Sticha advised that Director Wittmann had suggested having a Building Committee. Director Wittmann advised that she will put it on the April agenda.
 
UNFINISHED BUSINESS
 
Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body-Closed Session
A motion was made by Trustee Rothbart, seconded by Trustee Ross,
TO CONVENE CLOSED (EXECUTIVE) SESSION 5 ILCS 120/2 (c) (1) AT 7:46 P.M. TO DISCUSS THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Rothbart, Magnuson, Magnelli, Sticha, Ross, Ringelstein. NAYS None. ABSENT None. The motion carried unanimously.
A motion was made by Trustee Rothbart and, seconded by Trustee Ross, TO RECONVENE THE REGULAR MEETING AT 8:27 P.M. A voice vote was taken and the motion carried.
 
2017 ILA Trustee Workshop—
Trustee Ringelstein and Director Wittmann attended the Trustee Workshop on Saturday, February 18th. This year the workshop focused primarily on censorship, which was a departure from previous years’ workshops, which had focused on the Open Meetings Act. Director Wittmann advised that there were very interesting conversations at the workshop. This has led to some discussions regarding the age a parent can view what is on their child’s library card. Director Wittmann advised that this discussion has led us to take a look at our policies.
 
NIMEC bid—Ratification of Contract for Electricity Provider
The bid took place on Thursday, March 8th. Dynegy has won this year’s bid. The new pricing will be effective 5/2/17. It was recommended by NIMEC that we go with the three year term considering the uncertainty of the rates over the next several years under the new government administration. It will be a 9% increase. The new term is from May 2017 and ends May 2020. The current rate is 6.82 and the new rate for three years is 7.434. A motion was made by Trustee Magnuson and, seconded by Trustee Magnelli, TO RATIFY THE MOTION MADE AT THE JANUARY 19, 2017 BOARD MEETING AUTHORIZING PARTICIPATION IN NIMEC BID FOR ELECTIC SERVICE AND TO ACCEPT DYNEGY AS OUR ELECTRIC PROVIDER. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Rothbart, Magnuson, Magnelli, Sticha, Ross, Ringelstein. NAYS None. ABSENT None. The motion carried unanimously.
 
NEW BUSINESS
 
ALA Conference- Staff In Service Day, June 26, 2017
Director Wittmann advised that last month the Board approved the in service day for Friday, June 23rd however the exhibits will not be open until later that evening. Director Wittmann is recommending the in service day be on Monday, June 26th. A motion was made by Trustee Ross and, seconded by Trustee Sticha, TO APPROVE CLOSING THE LIBRARY ON MONDAY, JUNE 26, 2017 FOR AN IN SERVICE DAY FOR STAFF TO ATTEND THE ALA CONFERENCE. A voice vote was taken and the motion carried.
 
Revise Job Description of Technology Clerk—
The job description was revised to add this job description to those that report to the Head of Circulation Services. A motion was made by Trustee Sticha and, seconded by Trustee Ross, TO APPROVE THE REVISON OF THE JOB DESCRIPTION OF TECHNOLOGY CLERK. A voice vote was taken and the motion carried.
 
Personnel Changes—
Andrew Riis, Circulation Services Assistant, went to full time on March 6, 2017.
 
Any Other Business—
Trustee Rothbart wanted to find out about the newsletter that was dumped in the lobby at her daughter’s condo. Julie Stam advised that she spoke to the Post Office and the postal carrier should have delivered the newsletters to each condo and not dump them in the lobby. Julie will call the post office before the next newsletter goes out to make sure this does not happen again.
 
Trustee Ringelstein gave updates on the Friends of the Library. They voted to pay for John Shain a blues guitar player. They will be voting next month to pay for the chairs for the Kids World Department. They had a big bag sale which was very successful. She advised that the Library’s wish list was great.
 
LIBRARY DIRECTOR’S REPORT
Director Wittmann spoke with a few companies regarding the phone system.
 
COMMUNICATIONS
Letter from Audrey E. Malo thanking the library for the home delivery service.
 
ANNOUNCEMENTS
Trustee Rothbart thanked the Trustees for the card they sent wishing her well after her cataract surgery. Happy Easter.
 
ADJOURNMENT
Trustee Ross moved, seconded by Trustee Sticha, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:50 P.M.