July 2017 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees July 20, 2017

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL
Present: Magnelli, Magnuson, Sticha, Ross, Braun, Rothbart.
Absent: Ringelstein.
Present: Wittmann, Bacarella, Stam, McPhillips, Tomzik, M. Bitters, V. Bitters, Lewis, Sciaccotta.

RECOGNITION OF VISITORS
There were no visitors present.

PUBLIC COMMENT
There were no public comments.

APPROINTMENT OF SECRETARY PRO TEM
No vote was needed due to Trustee Magnuson being able to attend the meeting.

APPROVAL OF MINUTES
Trustee Ross moved, seconded by Trustee Sticha, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 15, 2017 BE APPROVED.  A voice vote was taken and the motion carried.
 
FINANCIAL REPORT
Director Wittmann advised that there were a few areas where we were over budget, however we did not go over the appropriation.  

APPROVAL OF CURRENT BILLS
Trustee Ross moved, seconded by Trustee Sticha, THAT REGULAR PARKWAY CHECKS 24801 THROUGH 24884 TOTALING $102,829.25 FOR THE MONTH OF JULY; JUNE MANUAL PAYMENTS  IN THE AMOUNT OF $32,161.63; JUNE MANUAL CHECKS 24795 THROUGH 24800 TOTALING $17,413.11; JUNE NET WAGES TOTALING $100,522.37; JUNE PAYROLL TAXES IN THE AMOUNT OF $41,823.59; AND JUNE IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,772.26. A voice vote was taken and the motion carried.

COMMITTEE REPORTS
The Budget Committee, a committee of the whole, reviewed the projected revenues and expenditures for the 2017-2018 fiscal year.  

Review Tentative Budget and Appropriations—
The proposed Tentative Appropriation was reviewed. The Tentative Budget will be submitted for approval at the August Board Meeting, posted for 30 days and a public hearing on the budget will be held immediately prior to the September Board meeting.

Working budget—
The committee compared the 2017-2018 working budget to the 2016-2017 budget.
The committee then discussed the proposed working budget and reviewed all the line items.   

Trustee Ross moved, seconded by Trustee Sticha, THAT THE WORKING BUDGET FOR THE FY 2017-2018 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Sticha, Magnelli, Ross, Rothbart and Braun. NAYS None. ABSENT Ringelstein. The motion carried.

UNFINISHED BUSINESS
Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation—
No Report.

Business Owners and Non-Profits Within the Library District Policy—
Trustee Sticha moved, seconded by Trustee Ross, TO APPROVE THE BUSINESS OWNERS AND NON-PROFITS WITHIN THE LIBRARY DISTRICT POLICY. A voice vote was taken and the motion carried.

Study Room Policy—
Trustee Sticha moved, seconded by Trustee Ross, TO APPROVE THE STUDY ROOM POLICY. A voice vote was taken and the motion carried.

Sound Dampening Panels—
RG Construction Services, Inc. has given us a quote for sound dampening panels for the Teen Space and Study Room 6. Director Wittmann would like to see how effective the panels are in the loudest areas before we install them in all of the rooms.

Trustee Sticha moved, seconded by Trustee Ross, TO APPROVE THE  PROPOSAL FROM RG CONSTRUCTION SERVICES, INC. FOR SOUND DAMPENING PANELS. A roll call vote was taken and the results were as follows: AYES  Magnuson, Magnelli, Sticha, Ross, Rothbart, and Braun. NAYS  None. ABSENT Ringelstein. The motion carried.

NEW BUSINESS
Ordinance 2017-2, Ordinance Authorizing an Additional Tax for the Maintenance, Repairs and Alteration of the Library Building and Equipment—  
Trustee Ross moved, seconded by Trustee Sticha, TO ADOPT ORDINANCE 2017-2, “ORDINANCE AUTHORIZING AN ADDITIONAL TAX FOR THE MAINTENANCE, REPAIRS AND ALTERATION OF THE LIBRARY BUILDING AND EQUIPMENT.” A roll call vote was taken and the results were as follows: AYES  Magnuson, Magnelli, Sticha, Ross, Rothbart, and Braun. NAYS  None.   ABSENT Ringelstein. The motion carried.
 
Transfer Unencumbered Corporate Funds to Special Reserve Fund—
Director Wittmann advised that we do not have to follow this course of action at this time.

Hill Mechanical Preventative Maintenance Proposal for Boilers, Pumps, and VFD’s—
The cost per year is $4,158. A motion was made by Trustee Ross, Seconded by Trustee Magnuson, TO APPROVE THE PREVENTATIVE MAINTENANCE PROPOSAL FROM HILL MECHANICAL FOR BOILERS, PUMPS, AND VFD’S.  A roll call vote was taken and the results were as follows: AYES Magnuson, Sticha, Magnelli, Ross, Rothbart and Braun.  NAYS None. ABSENT Ringelstein. The motion carried.

Hill Mechanical Preventative Maintenance Proposal for Chiller—
The cost per year is $2,567. A motion was made by Trustee Ross, Seconded by Trustee Magnuson, TO APPROVE THE PREVENTATIVE MAINTENANCE PROPOSAL FROM HILL MECHANICAL FOR CHILLER.  A roll call vote was taken and the results were as follows: AYES Magnuson, Sticha, Magnelli, Ross, Rothbart and Braun. NAYS None. ABSENT Ringelstein. The motion carried.

Personnel Changes—  
Walaa Hazameh, Reference Page, has resigned. Her last day is July 20, 2017. Justine Nicole Heredia was hired as a new Reference Page. Her start date was July 13, 2017. Nashaelly Marroquin was hired as a new Reference Page. Her start date was July 18, 2017. Brittany Drehobl, Children’s Librarian, has resigned. Her last day will be July 30, 2017.
 
Annual Raise—
Trustee Ross moved, seconded by Trustee Sticha, THAT MARIE KOWALSKI’S HOURLY RATE BE INCREASED FROM $12.12 TO $12.36 EFFECTIVE AUGUST 1, 2017. A voice vote was taken and the motion carried.

Any Other Business—
Steve Jenner’s Mom, Ola Ann Jenner, passed away. Tiffany Lewis’ mom passed away.

LIBRARY DIRECTOR’S REPORT—
Director Wittmann’s Librarian report was discussed as items occurred on the agenda.    

COMMUNICATIONS
A FOIA request was received from Smart Procure on July 10, 2017 requesting any and all purchasing records from 2016-03-24 to current. They requested the following information: Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number, purchase date, line item details (Detailed description of the purchase), line item quantity, line item price, vendor ID number, name, address, contact person and their email address, and the beginning of our fiscal year.

ANNOUNCEMENTS
No Report.

ADJOURNMENT
Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MEETING BE ADJOURNED.  A voice vote was taken and the motion carried. The meeting was adjourned at 8:25 P.M.