July 2016 Special Meeting Minutes

A Meeting of the Eisenhower Public Library District Board of Trustees Budget Committee July 21, 2016

The Budget Committee meeting was called to order at 7:07 P.M.

Present: Magnuson, Magnelli, Sticha, Ross.
Absent: Ringelstein, Braun, Rothbart.
Also Present: Wittmann, Bacarella, Stam, Lewis, McPhillips, Tomzik (7:13 P.M.), Sciaccotta (7:23 P.M.).

Director Wittmann discussed the projected revenues. She advised that we have a good balance on hand and that it is always good to have half of what you need in the beginning of the fiscal year due to the collection of the taxes. The EAV has gone steadily down. We are getting approximately $20,000 less this year in the Corporate fund. We are capped at .60. We received a little less in property replacement tax. We will be collecting about a 1/3 in revenues due to the residents no longer paying fines; residents are only not paying overdue fines.

Tentative Appropriation—
The proposed Tentative Appropriation was reviewed. The Appropriation is an estimation of what we think we will get. Director Wittmann set the appropriation high enough that hopefully we will not overspend each line item. Director Wittmann advised that we really have to start spending our Building and Maintenance fund. We should be able to pay for the landscaping and a landscaping architect from this fund. Director Wittmann thinks we should eventually put in a sprinkler system and that we have the money in the Building fund to do this.

Working Budget—
The committee discussed the proposed working budget and reviewed all the line items. The working budget is set up like the financial report. For FY17 Director Wittmann built in a cushion for the salaries. If an employee is a top performer they can get a 4% increase, however a 3% is really the maximum for most raises. Employee conferences was lowered and employee travel was increased a bit. Security and Maintenance salaries decreased due to the loss of an employee. That position will not be filled. Director Wittmann increased the Building Maintenance. She advised that she increased it because she would like to remodel the bathrooms and possibly add a stall and take out a urinal in the men’s restroom. The Trustee expenses were under budget, however she will keep the budget the same. E Books increased by 5% over what was spent last year. Director Wittmann increased the Ephemera budget. Ephemera consists of museum passes, daisy cutter collection, sewing machines, umbrellas, and items for the new makers space.

A motion was made by Trustee Ross and seconded by Trustee Magnuson to adjourn the Budget Committee Meeting at 7:32 P.M.