July 2016 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees July 21, 2016

Vice President Magnelli called the meeting to order at 7:37 P.M.

ROLL CALL
Present: Magnelli, Magnuson, Sticha, Ross.
Absent: Ringelstein, Braun, Rothbart.
Also Present: Wittmann, Bacarella, Stam, McPhillips, Tomzik, M. Bitters, V. Bitters, Lewis, Sciaccotta, Rachlin, Lewis (8:10 P.M.).

RECOGNITION OF VISITORS

PUBLIC COMMENT

APPROVAL OF MINUTES
Trustee Ross moved, seconded by Trustee Sticha, THAT THE MINUTES OF THE REGULAR MEETING HELD JUNE 16, 2016 BE APPROVED. A voice vote was taken and the motion carried. Trustee Ross moved, seconded by Trustee Magnuson, THAT THE BUILDING AND GROUNDS COMMITTEE MEETING MINUTES HELD JUNE 16, 2016 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT
Director Wittmann advised that there were a few areas where we were over budget, however we did not go over the appropriation.

APPROVAL OF CURRENT BILLS
Trustee Ross moved, seconded by Trustee Sticha, THAT REGULAR PARKWAY CHECKS 23782 THROUGH 23884 TOTALING $138,734.85 FOR THE MONTH OF JULY; JUNE MANUAL PAYMENTS IN THE AMOUNT OF $14,596.82; CHECKS 23705 AND 23727 VOID; JUNE NET WAGES TOTALING $97,183.58; JUNE PAYROLL TAXES IN THE AMOUNT OF $40,136.20; AND JUNE IMRF GOV ONE DEBIT IN THE AMOUNT OF $16,973.69. A voice vote was taken and the motion carried.

COMMITTEE REPORTS
The Budget Committee, a committee of the whole, reviewed the projected revenues and expenditures for the 2016-2017 fiscal year.

Review Tentative Budget and Appropriations—
The proposed Tentative Appropriation was reviewed. The Tentative Budget will be submitted for approval at the August Board Meeting, posted for 30 days and a public hearing on the budget will be held immediately prior to the September Board meeting.

Working budget—
The committee compared the 2016-2017 working budget to the 2015-2016 budget. The committee then discussed the proposed working budget and reviewed all the line items. Trustee Ross moved, seconded by Trustee Sticha, THAT THE WORKING BUDGET FOR THE FY 2016-2017 BE APPROVED. A roll call vote was taken and the results were as follows: AYES Magnuson, Sticha, Magnelli, Ross. NAYS None. ABSENT Ringelstein, Rothbart and Braun. The motion carried.

UNFINISHED BUSINESS
Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation—
A motion was made by Trustee Ross, Seconded by Trustee Magnuson, TO CONVENE CLOSED (EXECUTIVE) SESSION 5ILCS 120/2 (C) (1) AT 7:43 P.M. TO DISCUSS THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC BODY AND PENDING LITIGATION. A roll call vote was taken and the results were as follows: AYES Magnuson, Sticha, Magnelli, Ross. NAYS None. ABSENT Ringelstein, Rothbart and Braun. The motion carried. A motion was made by Trustee Ross, seconded by Trustee Sticha, TO RECONVENE THE REGULAR MEETING AT 7:53 P.M. A voice vote was taken and the motion carried.

Per Capita Grant FY2016—
We received our Per Capita from the Illinois Comptroller on June 22, 2016. The amount that was awarded and received was $17,871.39.

NEW BUSINESS
Refinance of Bonds—
Jamie Rachlin advised that interest rates have continued to drop and that it would be a good idea to refinance the 2007 Bonds. Jamie advised that since 2014 interest rates have continuously gone down. The municipal rates have also come down. Jamie advised that the total savings in refinancing the bonds is $352,013.00. In order to refinance the 2007 bond the Board will need to adopt an ordinance at the August Board meeting. Jamie Rachlin believes that there is no reason not to refinance. Trustee Magnelli asked how much time you have to refinance. Jamie Rachlin advised that the first call date was June 15th and that the savings will decline the longer you wait after this time to refinance. He said you should refinance closest to the call date. Director Wittmann would like the bond payment the first year to be lower. Jamie said we can possibly capitalize the interest in order to keep more in the bank. The Board would like Jamie Rachlin to prepare the paperwork for next month’s meeting to approve the refinance of the bonds. The bonds are tax exempt bank qualified per Jamie.

Ordinance 2016-2, Ordinance Authorizing an Additional Tax for the Maintenance, Repairs and Alteration of the Library Building and Equipment
Trustee Ross moved, seconded by Trustee Sticha, TO ADOPT ORDINANCE 2016-2, “ORDINANCE AUTHORIZING AN ADDITIONAL TAX FOR THE MAINTENANCE, REPAIRS AND ALTERATION OF THE LIBRARY BUILDING AND EQUIPMENT.” A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Sticha, Ross. NAYS None. ABSENT Ringelstein, Rothbart, and Braun. The motion carried.

PNH Computer Services Inc. Contract Renewal—
Director Wittmann would like to continue their contract for two years. Trustee Sticha moved, seconded by Trustee Ross, TO APPROVE THE RENEWAL OF PNH COMPUTER SERVICES INC. CONTRACT FOR TWO YEARS. A roll call vote was taken and the results were as follows: AYES Magnuson, Magnelli, Sticha, Ross. NAYS None. ABSENT Ringelstein, Rothbart, and Braun. The motion carried.

Personnel Changes—
Walaa Hazameh was hired as Page in Adult Reference. Her start date was June 29, 2016. Marie Kowalski was hired as Circulation Services Clerk. Her start date was July 6, 2016.

Six Month Raises—
Trustee Ross moved, seconded by Trustee Sticha, THAT NOOR ALYASIRY’S SIX MONTH RATE BE INCREASED FROM $10.00 TO $10.10 AND THAT MONIKA PIEKARZ’S SIX MONTH RATE BE INCREASED FROM $10.00 TO $10.20 AND THAT EMILY HAUSER’S SIX MONTH RATE BE INCREASED FROM $20.51 TO $21.02 EFFECTIVE AUGUST 1, 2016. A voice vote was taken and the motion carried.

Any Other Business—
Director Wittmann’s Librarian report was discussed as items occurred on the agenda.
Director Wittmann advised that we have had staff from the Building and Security department work in other departments. Ross Sidor has been in Technical Services, Annamarie Magnelli has been in Kids World, and Mike Lipinski is working in Circulation Services. The cross training is working out really well. Derrick Lipinski is working with Dan in Adult Reference. He has been helpful in shifting the books. It has been a wonderful experience for the staff.

COMMUNICATIONS
We received a FOIA request from Chicagoland Construction on June 15, 2016 requesting bid results and award for the June 9, 2016 interior renovations for various trades. We received a few FOIA requests from Norridge resident Riccardo A. Mora on June 27, 2016. Mr. Mora requested the elected official’s name, expiration of their term, salary, and benefits. On July 14, 2016 Mr. Mora also requested a list of all the contractors involved in the remodeling of the teen space, a copy of contracts, public notices, all bids, prevailing wage ordinance, and all bonds issued since 2000. We received a FOIA request from Norridge resident Adam Chudzik on July 13, 2016. Mr. Chudzik requested the number of items checked out, loaned, circulated, and the number of library cards issued for calendar year 2015. He also wanted the number of items checked out, loaned, circulated and library cards issued to people in Norridge and Harwood Heights, Chicago and outside taxing district. He also wanted the dollar amount of the Library’s tax levy payable in 2016. We received a FOIA request from Smartprocure on July 18, 2016 requesting all purchasing records from March 31, 2016 to current and the beginning of our fiscal year. Geraldyn Stevens, a life-long patron, passed away and in lieu of flowers the family requested monetary donations be made to the library. We have received a total of $385.00 in donations.

ANNOUNCEMENTS
No Report.

ADJOURNMENT
Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:28 P.M.