January 2018 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees January 18, 2018
 
Trustee Braun called the meeting to order at 7:33 P.M.
 
ROLL CALL
Present:  Braun, Rothbart, Magnuson, Magnelli, Ross, Sticha, Ringelstein.  
Absent:  
Also Present: Wittmann, Bacarella, Stam, V. Bitters, Clark, Lewis, McPhillips, Tomzik, Sciaccotta, Sidor, Riis.  
 
RECOGNITION OF VISITORS
Rocky George Elizalde attended the meeting.
 
PUBLIC COMMENT
 There were no comments from the public.
 
APPROVAL OF MINUTES
Trustee Ross moved, seconded by Trustee Sticha, THAT THE MINUTES OF THE REGULAR MEETING HELD DECEMBER 21, 2017 BE APPROVED. A voice vote was taken and the motion carried.
 
FINANCIAL REPORT 
Director Wittmann advised that we are on track with our spending. The telephone bill is high because we had to add a few smart phones to work with mobile feature of our phone system. We are working out the bugs with our mobility phones. 
 
APPROVAL OF CURRENT BILLS 
Trustee Sticha moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 25265 THROUGH 25332 TOTALING $82,551.00; MANUAL PAYMENTS IN THE AMOUNT OF $15,036.03 FOR THE MONTH OF DECEMBER; MANUAL CHECKS 25260 THROUGH 25264 TOTALLING $1,787.28 FOR THE MONTH OF DECEMBER; MANUAL CHECKS 25263 THROUGH 25264 TOTALLING $8,842.78 FOR THE MONTH OF JANUARY; VOIDED CHECKS 25147 AND 25207; DECEMBER NET WAGES TOTALING $96,212.07; DECEMBER PAYROLL TAXES IN THE AMOUNT OF $41,886.32; AND DECEMBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,693.66. A voice vote was taken and the motion carried.
 
COMMITTEE REPORTS
There were no Committee Reports.
 
UNFINISHED BUSINESS
No Report.
 
FY2018 Per Capita Grant and Application—
The FY2018 Per Capita Grant was sent electronically to the Illinois State Library on Friday, December 22, 2017.
 
 
NEW BUSINESS
 
Appeal of Suspension of Library Privileges—
Rocky Elizalde attended the meeting to appeal his suspension. Mr. Elizalde explained what had happened in February. He advised, “His curiosity got the best of him”. He also advised that the zip drive he used on November 16th that had the pornographic pictures belonged to a friend. He advised that he apologized to the staff member whom he accidentally opened the pictures in front of. Trustee Braun advised Mr. Elizalde that his suspension is for three years. Mr. Elizalde advised that the first time he was looking at lingerie and pornographic images came up. He advised that he does not understand computers. Trustee Sticha advised that he does not feel Mr. Elizalde did this by accident. Head of Reference Services, Dan McPhillips advised that many people come to the library who have no experience with computers and they do not have the same problems. All patrons have to sign the internet use policy before they go on the computer. Dan advised that the staff member reported that Mr. Elizalde opened up the pornographic images three times in front of her. Director Wittmann advised that concerning the incident in February electronic messages were sent to Mr. Elizalde alerting him that he needed to speak to staff about what he was viewing on the computer. Mr. Elizalde ignored the messages. On the November 16th incident, another patron advised staff that she saw Mr. Elizalde viewing pornographic images a couple of weeks prior, and did not say anything at the time because she felt uncomfortable. Mr. Elizalde advised that he likes to use our library because we have a café and you can eat food here. It is close to Mariano’s and Buona Beef and other libraries do not let you eat or drink in their facilities. Mr. Elizalde wanted to know if his suspension went from one to three years because he did not attend December’s Board meeting. This was not the case, per Trustee Braun. Trustee Braun then handed Mr. Elizalde the three-year suspension letter. Mr. Elizalde requested a copy of the minutes for this meeting. He was advised that they would be available after they are approved next month. Mr. Elizalde left the meeting and library at 8:00 p.m., Security Assistants, Ross Sidor and Andrew Riis escorted Mr. Elizalde out. A motion was made by Trustee Sticha and, seconded by Trustee Ross, TO UPHOLD THE SUSPENSION OF ROCKY ELIZALDE FOR THREE YEARS. A voice vote was taken and the motion carried.
 
 
IRS Mileage Rate—
The IRS has changed the approved mileage reimbursement rate to 54.5 cents per mile effective January 1, 2018. The Library continues to pay the IRS approved mileage reimbursement rate.
 
Standardizing Board Reports—
Director Wittmann advised that one of her goals for this year is to offer the Board a more cohesive set of reports from across the Library departments. Since January is a slow business month, she thought the board could take this opportunity to discuss some options. Trustee Rothbart enjoys getting all the different reports. Trustee Sticha also likes the different reports. Trustee Magnuson agrees with maybe condensing reports. Trustee Ringelstein likes Director Wittmann’s narrative. Trustee Magnuson would like the book circulation condensed a little. Trustee Braun and Trustee Rothbart likes the circulation report. Peggy Tomzik advised that she really loves doing that report. If Peggy cannot do the report, someone else will have the template to do it. 
Trustee Rothbart has a question about the Adult book discussion. She thought we were getting away with the afternoon book discussion; however, it is on the calendar for February. Chris Clark advised that the wrong book discussion was put on the calendar. The one on the calendar should have been the evening discussion. Trustee Rothbart wanted to know why only six children attended Penny’s after hours “It’s a wonderful life” program. Dan McPhillips advised that this is something we are trying for the last few months. 
 
2018 ILA Trustee Workshop—
The ILA Trustee Workshop will take place Saturday, Feb 17, 2018 from 8:00 a.m. to 3:30 P.M. at the Chicago Marriott Oak Brook, 1401 W. 22nd Street, Oak Brook, IL 60523. This year’s morning topic is how to develop a library advocacy plan. We will ask you if anyone would like to attend. Trustee Braun may attend. 
 
Call One Renewal—
Director Wittmann is asking the Board to approve the contract with Call One. This is for our POTS (plain old telephone service) lines. She advised that it is important for us to retain a few analog lines in case the digital lines go down. The per line rate is the same as last year $28 per line. A motion was made by Trustee Ross, seconded by Trustee Magnuson, TO ACCEPT THE CALL ONE POTS LINE CONTRACT. A voice vote was taken and the motion carried.
 
Personnel Changes— 
No Report. 
 
Any other Business—
No Report.
 
Friends of the Library Update—
Trustee Ringelstein advised that the Friends approved purchasing a camera for Kids World. The Friends will vote next month on the amount they will give to the library for the Oscar party. There will be a book sale in October. Bob from the Friends is in the hospital. 
 
LIBRARY DIRECTOR’S REPORT 
Director Wittmann’s Librarian report was discussed as items occurred on the agenda. 
She received a Christmas card from the family of the boy who walked alone from the park district to the library. 
 
COMMUNICATIONS
No Report.
 
ANNOUNCEMENTS
FOIA request from SmartProcure requesting for any and all purchasing records from 2017-09-21 to current, in the records they want the purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number, purchase date, line item details (Detailed description of the purchase), line item quantity, line item price, and vendor ID number, name, address, contact person and their email address
FOIA request from Joshua P Kiem, Trustee Park Ridge Public Library. He is benchmarking local libraries with respect to their Reserve Fund policy and practice. He is seeking the answer to the following:  If there is a policy addressing such matters, how many months of library operating funds are targeted as the remaining funds at the end of the fiscal year?  In the latest annual Financial Reporting of the Library’s fund position, what was (a) the operating expense for the year, and (b) what were the balances remaining in the general operating fund and any reserve funds that may be used to cover unplanned contingencies.
 
ADJOURNMENT 
Trustee Ross moved, seconded by Trustee Sticha, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried.
 
The meeting was adjourned at 8:24 P.M.