December 2016 Board Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees December 15, 2016

President Braun called the meeting to order at 7:34 P.M.

ROLL CALL
Present: Sticha, Magnelli, Braun, Rothbart, Magnuson, Ross, Ringelstein.

Absent:

Also Present: Wittmann, Bacarella, Stam, Lewis, V. Bitters, McPhillips, Tomzik, Sciaccotta, Clark.

PUBLIC COMMENT
There were no comments from the public.

APPROVAL OF MINUTES
Trustee Ross, moved, seconded by Trustee Sticha, THAT THE MINUTES OF THE PUBLIC HEARING HELD NOVEMBER 17, 2016 BE APPROVED. A voice vote

was taken and the motion carried unanimously.
Trustee Magnuson, moved, seconded by Trustee Sticha, THAT THE MINUTES OF THE REGULAR MEETING HELD NOVEMBER 17, 2016 BE APPROVED. A

voice vote was taken and the motion carried unanimously.

FINANCIAL REPORT—
Director Wittmann advised that the budget looks really good and is on point. Our spending is on target. The Trustee professional fees was a little over due

to three Trustees attending ILA.

APPROVAL OF CURRENT BILLS
Trustee Ross moved, seconded by Trustee Sticha, THAT REGULAR PARKWAY CHECKS 24205 THROUGH 24296 TOTALING $139,824.45 FOR THE

MONTH OF DECEMBER; MANUAL PAYMENTS TOTALING $13,253.69 FOR THE MONTH OF NOVEMBER; PETTY CASH CHECKS 4968 THROUGH 4972

TOTALING $215.92 FOR THE MONTH OF NOVEMBER; MANUAL CHECKS 24201 THROUGH 24203 TOTALING $290.94 FOR THE MONTH OF NOVEMBER;

VOID CHECK 24076; NOVEMBER NET WAGES TOTALING $95,517.87; NOVEMBER PAYROLL TAXES IN THE AMOUNT OF $39,803.24; AND NOVEMBER

IMRF GOV ONE DEBIT IN THE AMOUNT OF $17,473.29. A voice vote was taken and the motion carried unanimously.

COMMITTEE REPORTS
There were no Committee Reports.

UNFINISHED BUSINESS
Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation— Closed

Session
A motion was made by Trustee Rothbart, seconded by Trustee Ringelstein, TO CONVENE CLOSED (EXECUTIVE) SESSION 5 ILCS 120/2 (c) (1) AT 7:39 P.M.

TO DISCUSS THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC

BODY. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Rothbart, Magnuson, Magnelli, Sticha, Ross, Ringelstein.

NAYS None. ABSENT None. The motion carried unanimously.A motion was made by Trustee Ross and, seconded by Trustee Sticha, TO RECONVENE THE

REGULAR MEETING AT 7:58 P.M. A voice vote was taken and the motion carried unanimously.

Audit FY2015-2016—
Knutte and Associates filed our Taxing Districts’ Financial Statements and Disclosures with the Cook County Treasurer in compliance with the County’s

Debt Disclosure Ordinance. The audit was filed with the State of Illinois Comptroller.
Chapman and Cutler filed the 2016 CDU Annual Financial Information and Audit with EMMA.

NEW BUSINESS
Director’s Annual Evaluation—
Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. -Closed Session
A motion was made by Trustee Ross, seconded by Trustee Rothbart, TO CONVENE CLOSED (EXECUTIVE) SESSION 5 ILCS 120/2 (c) (1) AT 8:08 P.M. TO

DISCUSS THE APPOINTMENT, EMPLOYMENT, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES OF THE PUBLIC

BODY. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Braun, Rothbart, Magnuson, Magnelli, Sticha, Ross, Ringelstein.

NAYS None. ABSENT None. The motion carried.
A motion was made by Trustee Ross and, seconded by Trustee Magnuson, TO RECONVENE THE REGULAR MEETING AT 8:23 P.M. A voice vote was taken

and the motion carried unanimously.

Director’s Annual Merit Raise—
Trustee Magnelli moved, seconded by Trustee Ross, THAT DIRECTOR WITTMANN’S YEARLY RATE BE INCREASED FROM $100,230.00 TO $104,240.00. A

voice vote was taken and the motion carried.

FY2017 Per Capita Grant and Application—
The Per Capita Grant application is due by January 15, 2017. FY2017 Applications will be accepted electronically.Eisenhower Library plans to use

FY2017 Per Capita Grant funds to purchase materials in all formats – print, non-print and electronic, including access to databases and other electronic

materials, equipment for our new maker space – toward our mission to actively provide reference service to community residents of all ages using the

Library’s entire collection and all appropriate sources. Trustee Sticha moved, seconded by Trustee Magnuson, TO APPLY FOR THE FY2017 PER CAPITA

GRANT AND TO EXPEND THE FUNDS RECEIVED FOR THE PURPOSES OUTLINED IN THE APPLICATION, TO PROVIDE PUBLIC LIBRARY SERVICE TO OUR

COMMUNITY BY SUPPLEMENTING THE LIBRARY’S REGULAR BUDGET. THE BOARD AFFIRMS THAT WE HAVE REVIEWED “SERVING OUR PUBLIC 3.0:

STANDARDS FOR ILLINOIS PUBLIC LIBRARIES” DURING THE PREVIOUS TWELVE MONTHS AND COMPLETED ALL REQUIREMENTS OF THIS APPLICATION.

THE BOARD AFFIRMS THAT TO THE BEST OF OUR KNOWLEDGE AND UNDER PENALTY OF PERJURY, THE INFORMATION CONTAINED IN THIS APPLICATION

IS CORRECT. A roll call vote was taken and the results were as follows: AYES Sticha, Magnuson, Magnelli, Braun, Rothbart, Ross, Ringelstein. NAYS None.

ABSENT None. The motion carried unanimously.

Resolution 2016-3 “Resolution Adopting Policy for Reimbursement of Travel, Meals, and Lodging Expenses-Public Sector”.
Trustee Magnuson moved, seconded by Trustee Ross, TO ADOPT RESOLUTION 2016-3, “RESOLUTION ADOPTING POLICY FOR REIMBUSEMENT OF TRAVEL,

MEAL AND LODGING EXPENSES-PUBLIC SECTOR.” A roll call vote was taken and the results were as follows: AYES Magnelli, Braun, Rothbart, Magnuson,

Sticha, Ross, Ringelstein. NAYS None. ABSENT None. The motion carried unanimously.

Resolution 2016-4, “Resolution Adopting Amendment Number Three to the Eisenhower Public Library District Section 125 Cafeteria Plan”
We added AFLAC Insurance to the Plan. Currently it is a post-tax benefit and we want to make it a pre-tax benefit. Trustee Magnelli moved, seconded by

Trustee Sticha, TO ADOPT RESOLUTION 2016-4, “RESOLUTION ADOPTING AMENDMENT NUMBER THREE TO THE EISENHOWER PUBLIC LIBRARY DISTRICT

SECTION 125 CAFETERIA PLAN.” A roll call vote was taken and the results were as follows: AYES Magnelli, Braun, Rothbart, Magnuson, Sticha, Ross,

Ringelstein. NAYS None. ABSENT None. The motion carried unanimously.

2017 Exempt Affidavit—
Library Property must be certified annually with the Cook County Assessor to maintain exempt status.

Change Personnel Job Description- Web and Graphic Designer to Marketing Coordinator
Director Wittmann advised that the job description Web and Graphics Designer will be changed to Marketing Coordinator. This position is occupied by

Chris Clark. The new job description more closely describes what he does. Trustee Ross moved, seconded by Trustee Magnuson, TO APPROVE THE

CHANGE OF JOB DESCRIPTION OF WEB AND GRAPHICS DESIGNER TO MARKETING COORDINATOR. A voice vote was taken and the motion carried

unanimously.

Change Personnel Job Description- Marketing Specialist to Community and Business Liaison
Julie Stam’s job description will change from Marketing Specialist to Community and Business Liaison. Trustee Ringelstein moved, seconded by Trustee

Magnelli, TO APPROVE THE CHANGE OF JOB DESCRIPTION OF MARKETING SPECIALIST TO COMMUNITY AND BUSINESS LIAISON. A voice vote was taken

and the motion carried unanimously.

Annual Merit Raise Recommendations—Director Wittmann presented the annual merit raise recommendations based on employee evaluations from their

supervisors.
Trustee Magnuson moved, seconded by Trustee Sticha, TO APPROVE THE ANNUAL MERIT RAISES AS PRESENTED EFFECTIVE JANUARY 1, 2017. A voice

vote was taken and the motion carried unanimously.

Personnel Changes—
No report.

Review Minutes of Closed Sessions—
The Board reviewed the minutes of the closed sessions held November 16 (2), and December 21, 2000; January 18 (1), and March 22, 2001; February

21, 2002 (2); February 19 (2) and (3), March 18 (2), (3) and (4), April 8, and June 17, 2004 (1); January 20 (2), May 19 (2), and October 20, 2005;

October 21, 2010; February 17, and December 15, 2011; April 19, May 17, July 19, and December 20, 2012; September 19, 2013, October 17, 2013,

November 6, 2013, November 21, 2013, December 5, 2013, December 19, 2013, February 20, 2014 (1), May 15, 2014 (1), June 19, 2014 (1), July

17, 2014 (1), Nov. 20, 2014, Dec. 18, 2014 (1), January 15, 2015 (1), May 21, 2015, November 17, 2015, January 21, 2016, May 19, 2016, July 21,

2016, October 20, 2016, November 17, 2016. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the

appointment, employment, compensation, discipline, performance or dismissal and pending litigation of a specific employee. 5ILCS 120.2 (C) (1). The

Board also reviewed the minutes of the closed session held April 21, 2016. It was determined that the need for confidentiality still exists for these closed

sessions pertaining to the selection of a person to fill public office. 5ILCS 120.2 (C) (3)

The Board also reviewed the minutes of the closed sessions held April 20, July 20, August 17 and November 16, 2006; May 10, 2007; February 19,

March 19, 2009 and January 20, and August 25, 2011; and January 19, and December 20, 2012; January 17, 2013; August 8, 2013, March 29,

2015, April 16, 2015, May 21, 2015. It was determined that the need for confidentiality still exists for these closed sessions pertaining to the setting of

a price for sale or lease of property owned by the Library. 5ILCS 120.2 (C) (6)

The Board also reviewed the minutes of closed sessions held February 20, 2014, April 17, 2014, May 15, 2014, June 19, 2014, July 17, 2014, August

14, 2014, September 18, 2014, October 16, 2014, November 20, 2014, Dec. 18, 2014, January 15, 2015, February 19, 2015. It was determined

that the need for confidentiality still exists for these closed sessions pertaining to the probable or imminent litigation on behalf of the Library District.

5ILCS 120.2 (C) (11).
Trustee Magnuson moved, seconded by Trustee Ross, THAT THE NEED FOR CONFIDENTIALITY STILL EXISTS FOR THE CLOSED SESSIONS THAT WERE

PRESENTED AND THEY WILL STAY CLOSED. A voice vote was taken and the motion carried unanimously.

Any Other Business— No Report

LIBRARY DIRECTOR’S REPORT
Director Wittmann’s Librarian report was discussed as items occurred on the agenda.
Director Wittmann advised that Tony Sciaccotta, Building and Security Manager, installed six new cigarette disposals outside. They look nice.

COMMUNICATIONS
A note from Bob and Nancy Komada, thanking the Library for the flowers sent in memory of their son Jeffery. Klein, Thorpe and Jenkins provided 2017

Calendars showing the Appropriation and Levy timetable and Board Actions Required at Specific Times for Library Districts.

ANNOUNCEMENT
Merry Christmas.
Happy New Year.
Happy Holidays.

The Friends of the Library have invited the Library Board of Trustees and Managers to their holiday party on Wednesday, December 21, 2016 from 6-

6:30 p.m.
Trustee Rothbart would like one of Stacy’s 2017 goals to have an “upkeep schedule” created for the building.
Trustee Ringelstein will be the official Friends of the Library liaison to the Board.

ADJOURNMENT
Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried unanimously.

The meeting was adjourned at 8:33 P.M.