August 2016 Board Meeting Minutes

The Regular Meeting of the Eisenhower Public Library District Board of Trustees August 11, 2016

President Braun called the meeting to order at 7:30 P.M.

ROLL CALL

Present: Magnelli, Sticha, Magnuson, Ringelstein, Ross, Braun.
Absent: Rothbart.
Also Present: McPhillips, Bacarella, Sciaccotta, Stam, V. Bitters, M. Bitters, Blubaugh, Rachlin.

PUBLIC COMMENT
There were no comments from the public.

APPROVAL OF MINUTES
Trustee Magnelli moved, seconded by Trustee Ross, THAT THE MINUTES OF THE BUDGET COMMITTEE MEETING HELD JULY 21, 2016 BE APPROVED. A voice vote was taken and the motion carried.
Trustee Ross moved, seconded by Trustee Sticha, THAT THE MINUTES OF THE REGULAR MEETING HELD JULY 21, 2016 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT
APPROVAL OF CURRENT BILLS AND INTERNAL WIRE TRANSFER
Trustee Magnuson moved, seconded by Trustee Ringelstein, THAT REGULAR PARKWAY CHECKS 23887 THROUGH 23947 TOTALLING $60,721.56 FOR THE MONTH OF AUGUST; AND MANUAL PAYMENTS TOTALLING $27,594.17 AND MANUAL CHECKS 23885 THROUGH 23886 TOTALLING $1,344.65 FOR THE MONTH OF JULY; JULY NET WAGES TOTALING $97,305.99, JULY PAYROLL TAXES IN THE AMOUNT OF $40,280.64 AND JULY IMRF GOV ONE DEBIT IN THE AMOUNT OF $16,958.98; WIRE TRANSFER $1,100,000 FROM PARKWAY BANK TO ILLINOIS FUND MONEY MARKET ACCOUNT. A voice vote was taken and the motion carried.

COMMITTEE REPORTS
The Building and Grounds committee will meet before the September Board meeting. Dan McPhillips recommended to the Committee that they can do a walk-through of the building during the next committee meeting. Trustee Sticha thinks that is a good idea. It will be on the September Committee Agenda.

UNFINISHED BUSINESS
Appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and pending litigation— Closed Session
No Report.

Tentative Budget and Appropriations—The Tentative Budget and Appropriations was presented to the Board. The Tentative Budget will be posted in the Library from August 12, 2016 to September 15, 2016. A Public Hearing on the Tentative Budget is scheduled for September 15, 2016 at 7:30 P.M. in the Library and the Board meeting will begin at 7:45 P.M. Trustee Magnuson moved, seconded by Trustee Ross, TO APPROVE THE TENTATIVE BUDGET AND APPROPRIATIONS. A voice vote was taken and the motion carried. A roll call vote was taken and the results were as follows: AYES Sticha, Magnelli, Magnuson, Ross, Ringelstein, Braun. NAYS None. ABSENT Rothbart. The motion carried.

Refinance of Bonds—
At the July Board Meeting the Board discussed the value of refinancing eligible bonds. This will be a significant savings for the district, as interest rates have dropped quite a bit since this series of bonds was issued. In order to do so, the Board will need to pass an ordinance. Some Trustees may recall going through the same process for our other set of bonds in 2013. Jamie Rachlin advised that he received some initial bids and JP Morgan came up with a bid and it is better than a public offering. There is a lower cost with private placement and no need for ratings. Rachlin advised that we have the potential savings of around $450,000.

NEW BUSINESS
Ordinance 2016-3 AN ORDINANCE authorizing and providing for the issue of not to exceed $3,200,000 General Obligation Refunding Debt Certificates Limited Tax, Series 2016, evidencing the rights to payment under an Installment Purchase Agreement, for the purpose of refunding certain outstanding debt certificates of the District, providing for the security for and means of payment under said Installment Purchase Agreement of said Certificates, and authorizing the sale of said Certificates to the purchaser thereof. Trustee Ross moved, seconded by Trustee Sticha, TO ADOPT ORDINANCE 2016-3, “ORDINANCE AUTHORIZING AND PROVIDING FOR THE ISSUE OF NOT TO EXCEED $3,200,00 GENERAL OBLIGATION REFUNDING DEBT CERTIFICATES LIMITED TAX, SERIES 2016, EVIDENCING THE RIGHTS TO PAYMENT UNDER AN INSTALLMENT PURCHASE AGREEMENT, FOR THE PURPOSE OF REFUNDING CERTAIN OUTSTANDING DEBT CERTIFICATES OF THE DISTRICT, PROVIDING FOR THE SECURITY FOR AND MEANS OF PAYMENT UNDER SAID INSTALLMENT PURCHASE AGREEMENT OF SAID CERTIFICATES, AND AUTHORIZING THE SALE OF SAID CERTIFICATES TO THE PURCHASER THEREOF.” A roll call vote was taken and the results were as follows: AYES Sticha, Magnelli, Magnuson, Ross, Ringelstein, Braun. NAYS None. ABSENT Rothbart. The motion carried.

Lauterbach and Amen, LLP Engagement Letter—
There was a slight increase from last year. The increase was $25.00 per month. The Audit prep went up by $40.00 and the treasurer’s report went up by $15.00, these are one time fees. We have been satisfied with their services as our accounting firm and would like to continue using them.
Trustee Sticha moved, seconded by Trustee Ross, TO ACCEPT THE ENGAGEMENT LETTER FROM LAUTERBACH AND AMEN, LLP FOR ACCOUNTING SERVICES FOR JULY 1, 2016 THROUGH JUNE 30, 2017. A roll call vote was taken and the results were as follows: AYES Sticha, Magnelli, Magnuson, Ross, Ringelstein, Braun. NAYS None. ABSENT Rothbart. The motion carried.

Illinois Public Library Annual Report—This Annual Report is for the 2015 – 2016 fiscal year and will be filed in electronic form by the required filing deadline of September 1st.
Trustee Sticha moved, seconded by Trustee Magnuson, TO ACCEPT THE ILLINOIS PUBLIC LIBRARY ANNUAL REPORT FOR EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, AS AMENDED FOR THE FISCAL YEAR BEGINNING JULY 1, 2015 AND ENDING JUNE 30, 2016; CERTIFY ITS ESSENTIAL ACCURACY AND TRANSMIT THE IPLAR TO THE ILLINOIS STATE LIBRARY IN ACCORDANCE WITH 75 ILCS 16/30-65. A voice vote was taken and the motion carried.

Approval of Energy Audit—
Director Wittmann advised in her Director’s report that a few months ago, our architectural firm, Product, put us in touch with Elara, a company that conducts energy audits for organizations like ours. The energy audit is intended to assess our current equipment, energy consumption, and issues we experience and determine how we can become more efficient and whether or not employing features like solar panels or green roofs would help improve our efficiency and comfort level. The audit would cost $7,800. We are able to cover this cost in the Building Maintenance fund. I am recommending that the Board approve the audit. Trustee Ross moved, seconded by Trustee Ringelstein, TO APPROVE THE ENERGY AUDIT PROPOSAL FROM ELARA. A voice vote was taken and the motion carried.

Six Month Raises—
Trustee Sticha moved, seconded by Trustee Ross, THAT ARIANA HAZE’S SIX MONTH RATE BE INCREASED FROM $20.51 TO $21.13 AND THAT BRITTNEY DREHOBL’S SIX MONTH RATE BE INCREASED FROM $20.51 TO $21.02 AND THAT DAWN WALCZAK’S SIX MONTH RATE BE INCREASED FROM $20.51 TO $21.13 EFFECTIVE SEPTEMBER 1, 2016. A voice vote was taken and the motion carried.

Personnel Changes—
Frances Parent, Kids World Page, has resigned. Her last day will be August 16, 2016.

Any Other Business—
No Report.

LIBRARY DIRECTOR’S REPORT
Director Wittmann’s Librarian report was discussed as items occurred on the agenda.

COMMUNICATIONS
We received a FOIA request on July 27, 2017 from Riccardo A. Mora requesting the following: identify all employees, job title, salary, hourly wage, benefits, medical, health, dental, life, disability, pension contributions, 401k matches and the cost of said benefits to each employee for the fiscal year 2015-2016. Identify all employees, job title, salary and hourly wage for all employees for fiscal years 2014-2015, 2013-2014, 2012-2013, 2011-2012, 2010-2011, 2009-2010, 2008-2009, and 2007-2008. Identify all employees, job title, salary and hourly wage for current fiscal year, 2016-17.

ANNOUNCEMENTS
No Report

ADJOURNMENT
Trustee Ross moved, seconded by Trustee Magnelli, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:01 P.M.