April 20, 2017 Grounds Committee Minutes

A Meeting of the Eisenhower Public Library District Board of Trustees Building and Grounds Committee April 20, 2017
Trustee Sticha, Committee chair, called the meeting to order at 7:00 P.M.
Present:  Sticha, Braun, Magnelli, Rothbart.
Also Present:  Wittmann, Bacarella, Ross, Magnuson, Ringelstein (7:30 P.M.). 
Building and Grounds
Request For Qualifications for a Landscape Architect—
Director Wittmann sent a copy of the proposal to the lawyer to review.  Trustee Magnelli advised that the RFQ should include the plat of survey.  We anticipate an architect will be costly.  A designer will cost a lot less than an architect.  The RFQ has to be published on the website, in the Pioneer News, and it can be sent out to Architects. 
Landscape Design- Anne Roberts Gardens Proposal—
Director Wittmann and Tony Sciaccotta, Building and Security Services Manager, met with Anne Roberts from Anne Roberts Gardens this past month. Anne Roberts advised that we need to have Gambino stop trimming outside because it is not being done correctly. The roots of the pear tree are popping out. Ms. Roberts advised that we can pull up bricks and shave down the roots and with proper trimming the tree will be fine.  Director Wittmann advised that she met Ms. Roberts through Stephanie Rybandt from Fannie’s, who met Ms. Roberts through the café. This was something of an unexpected yet very much welcome encounter. Director Wittmann advised that when she found out that Ms. Roberts owned a landscape design company, she asked if they could discuss the Library. She came out and walked the grounds and they discussed the goals of the Board for the grounds of the Library. Director Wittmann advised that was a pleasure to meet with Ms. Roberts, she was very impressed with the Library, immediately grasped the concepts that we were aiming for with the landscaping and the upkeep, and had some wonderful suggestions going forward. Director Wittmann completed an RFQ for a landscape architect, but would like the Board to seriously consider going in this direction instead. Anne Roberts has done green roofs. She looked at the roof and advised that we need to understand how to care for the plantings around the library before you take on a green roof.  Director Wittmann advised that we can put some planters on the outdoor patio and then eventually put plants on the roof.  She advised that annuals should be planted, they give a lot of color.  Anne Roberts will give us the design, and then she will also plant. She will teach the library how to maintain everything. She can get us in touch with someone who can give us information regarding an irrigations system if we choose to go in that direction. Director Wittmann advised that eventually we would like to do engraved pavers instead of bookplates. 
Trustee Braun moved, seconded by Trustee Ross, THAT THE MEETING BE ADJOURNED.  A voice vote was taken and the motion carried.
The Committee Meeting was adjourned at 7:31 P.M.